On this page you can find the Terms and Conditions for the Wings and Wheels event. When you take part in the event and subscribe yourself, you will have already agreed to this document and each document linked to this page.
For further inquiries and information, you can always find help at our organisation, as well as via the contact us form: Contact

The following items are required for each participant to abide by on the Wings and Wheels event.

  1. Environmental protection:
    Digging, breaking branches, damaging trees etc is strictly prohibited.
    All vehicles have to stay on the concrete at all times, they can never be on the grass. This also counts for parts hanging over the grass.
    Every participant should keep his pitch/campsite nice and clean. Garbage bags will be distributed by the organisation on your arrival. Extra bags can be picked up at the office of each department Wheels, Re-enactment and Fair.
    Disposing of tableware or other similar leftovers is prohibited in the grass verges. The fluids must be collected and must not be discharged into the surface collectors. Participants are expected to help maintain the ground in a clean and tidy condition and their rubbish should be placed in the garbage cans on site.
    Ursel is an active airfield. Litter can cause accidents with possible fatal consequences.
  2. Liability:
    Nor the organizers, nor their co-workers can be held responsible for theft, loss of or damage to the stalls or its contents and/or the vehicles and planes on display. They can also not be held responsible for accidents or for any personal injury sustained on the showground and this during the full period of the event, including build-up and demolision.
    All damage caused by a participant or a visitor shall be repaired at his own expense.
  3. Generators:
    Generators are allowed, if fitted with a solid earthling, and if placed on a non-penetrable surface at a maximum of 10 metres from the concrete border. They should also cause no inconvenience to the environment or other participants.
  4. Gas cylinders:
    Gas cylinders are allowed, if fitted with a pressure regulator and the necessary couplings. Gas cylinders should be handled with great caution. Never put them in the direct sun. The fire brigade will perform regular check-ups.
  5. Fire extinguishers:
    All participants must have a valid and inspected fire extinguisher on the spot. A participant is liable for all damage caused by a fire.
  6. Vehicle movement:
    No movement of motorized vehicles is permitted in the “fair” zone between 9 am and 5 pm and all traffic is at all times prohibited in the “catering” zone, apart from organizers and emergency services.
    Movements with civilian vehicles are forbidden without permission of the organization.
    In the “wheels” zone, movement of historical military vehicles is permitted but not advised. Exception: participants to the organized tours.
    Each moving vehicle weighing more than 3.5 ton has to be preceded on foot by a steward of the organization.
    In order to insure the visitors’ safety, All moving vehicles are to switch on their headlights and indicators.
    All vehicle movement is on the driver’s responsibility. The driver should have a valid driver’s license for the vehicle he is driving.
    A 5 km/h speed limit is applied within the W&W domain.
    ALL movement of motorized vehicles is prohibited between 10 pm and 6 am, apart from organizers and emergency services.
    No (re)fuelling of vehicles to be carried out on the showground.
  7. Uniforms:
    Wearing German war uniforms (wehrmacht, luftwaffe) is only allowed with a written permission from the organization. The request is possible via a specific registration form, which will be handed over on arrival.
    Participants in German war uniforms are absolutely not connected in right-wing ideas and ideologies and condemn all forms of anti-Semitism, fascism and racism.
    Visible SS insignia as Swastika’s are totally not permitted.
  8. Minors:
    Minors will only be admitted to the event when accompanied by an adult. It is forbidden to sell (parts of) arms and knifes to minors.
  9. Dogs:
    Dogs are allowed, if always kept on a leash and if they cause no inconvenience to co-participants and/or -visitors. They are not allowed in forest or forest edges.
  10. Fire safety:
    Making open fires (such as fire baskets) is strictly prohibited. This is for public safety as well as for environmental reasons.
  11. Weapons:
    Weapons, in accordance with the current Belgian legislation, is allowed. These weapons must have been neutralized, in accordance with the current Belgian legislation.
  12. Airsoft weapons and their usage:
    The use of these weapons during the event is put under a strict regulation. Any offense against the rules will have as result removal of the event.
    It is prohibited to fire with these weapons without authorization of the organization and this is only allowed in a dedicated zone, marked by the orgaization.
    On these dedicated locations, firing will be done with the correct ammunition, called BB’s, Each user will be equipped of protective goggles.
    Each spectator within a range of 50 m will also be equipped with protective goggles. The used ammunitions must be of biodegradable kind.
  13. Ammunition:
    Firing simulation ammunition is only possible provided that the group has a written permission from the organization and provided that they can submit a signed safety briefing.
    Firing pyrotechnical ammunition (for example flares and fireworks) is forbidden and leads to removal from the domain without the right to any compensation whatsoever.

    New directive of the Ministry of Justice:
    Old empty munitions above .50 and war material like mines and grenades are no longer allowed on the military fairs in Belgium.
    Empty shells above .50 are allowed, if they are visually recognized as empty.

    Extra info concerning weapon legislation can be found on the following page: Weapon Legislation
  14. Drugs:
    The use, possession, distribution of and / or dealing in both soft and hard drugs on-site are strictly prohibited. In case of violation the organization will remove the offender from the domain. In case of hard drugs the police will also be notified.

Note:
Should, in cases of special force, the event not continue or take place, then the competitors cannot claim any compensation.
All participants and their assistants should abide by these terms and conditions. In case of an unforeseen situation, they are to obey the instructions of the organization and security personnel. In case of a dispute, the participant and his assistant will accept the final decision of the organization. Not abiding by these terms and conditions could lead to removal from the domain without the right to any compensation. In case of a difference, the Dutch version of the terms and contitions applies. At arrival each participator will receive a copy of the terms and conditions. Subscribed to the event, via the website or other means of communication, means that the terms and conditions are known and accepted.

Weapon Legislation

For further information about the weapon legislation, also specifically meant for the fair, you can visit the following page for more information: Weapon Legislation

GDPR

With regards to the GDPR (General Data Protection Regulation) legislation, certain conditions are stipulated on the Wings and Wheels website.

Who are we

Our website is http://www.wingsandwheels.be. Our organization, VZW4Def, is based at August Nihoulstraat 41, 3270 Scherpenheuvel, Belgium.
Further contact information can be found on our About Us page. If you want to report questions, comments or other matters, you are very welcome to contact us via our Contact form.
We organize Wings and Wheels, through our history in the army, interest and preservation of our history.

What personal data and why

When you visit our website, we record information about your use of the services, including the type of browser you use, usage times, pages visited, your IP address and the page you visited before you navigated to our page. We do this for security reasons and the protection of our website. (Hack, Spam and Attack security). We keep this information for 2 days and then it is removed from our register.

1. Comment

Commentaries, likes and posts are not enabled on our websites. The visitor of the website is therefore not able to do this, so we do not keep any information from this. On our website you can not log in, this is only possible for the administrator of the website.

2. Media

There is no possibility for a visitor to place personal media on our website. Only the administrator can, under control, add and place media.

3. Contact forms

There are various contact forms on our website. The specific pages are listed below with the data requested.
We need this data, with the specific purpose mentioned below. Additional information can always be found on the designated information page.
Not all data is mandatory to fill in, if required this is clearly indicated as well as an error message is displayed when sending the contact form negatively.
The entered data will only be stored if the user fills in everything correctly, as well as accepts our conditions and successfully passes through the Re-Captcha module. If successful, the visitor receives the relevant notification.

Information page: Information Fair
The following information is stored on our exhibition form:
Registration date, first name, last name, e-mail address, address, postal code, town, passport number, telephone number, mobile number, company name, VAT number, vehicle number plate, website, number of employees, number of positions, extra information, acceptance.

The data obtained via this form will be kept until the next edition of Wings and Wheels (second weekend of August), in order to facilitate re-registration. If the visitor does not re-register, his personal data will be removed from our register.

Information page: Information Wheels
The following data is stored on our wheel form:
Registration date, first name, last name, e-mail address, address, postcode, municipality, telephone number, mobile number, group name, BFOV number, website, number of vehicles, extra information, acceptance.

Additional information regarding each vehicle that the visitor registers:
Name of driver, brand, type, year of construction, country of origin, license plate.

The data obtained via this form will be kept until the next edition of Wings and Wheels (second weekend of August), in order to facilitate re-registration. If the visitor does not re-register, his personal data will be removed from our register.

Information page: Information Re-enactment
The following information is stored on our re-enactment form:
Date registration, first name, last name, e-mail address, address, postcode, municipality, telephone number, mobile number, group name, BFOV number, website, number of vehicles, width position, information support vehicles (number plate + brand), participation scenario demonstrations, extra info , acceptance Terms and Conditions.

Additional information regarding each vehicle that the visitor registers:
Name of driver, brand, type, year of construction, country of origin, license plate.

Additional information regarding each re-enactor that the visitor registers:
Name, address, zip code, town, country.

The data obtained via this form will be kept until the next edition of Wings and Wheels (second weekend of August), in order to facilitate re-registration. If the visitor does not re-register, his personal data will be removed from our register.

Information page: Information Drive-In
The following data is stored on our drive-information:
Registration date, first name, last name, e-mail address, address, postcode, municipality, telephone number, mobile number, group name, BFOV number, website, participation days, extra info, acceptance.

Additional information regarding each vehicle that the visitor registers:
Name of driver, brand, type, year of construction, country of origin, license plate.

The data obtained via this form will be kept until the next edition of Wings and Wheels (second weekend of August), in order to facilitate re-registration. If the visitor does not re-register, his personal data will be removed from our register.

Camping (Registration campsite):
Information page: Camping
The following information is stored on our camping form:
Registration date, first name, last name, e-mail address, address, postcode, municipality, telephone number, mobile number, number of weekend tickets, number of camping tickets, extra information, acceptance.

The data obtained via this form is kept until after the Wings and Wheels edition (second weekend in August).

  • Contact Us (Contact):

The following information is stored on our contact form:
Date of message, first name, last name, e-mail address, mobile number, type of question, comments, acceptance.

The data obtained via this form will be kept until the visitor has handled his comment / question. If there is no further follow-up, the data will be deleted 30 days after the last message sent by the visitor.

4. Cookies

Our website also uses cookies. For more information about which you can go to our cookie-policy page.
The plug-ins used on this website, that might handle data, are clearly included.

5. Embedded Content from other websites

Articles on this site may contain embedded content (for example, videos, images, articles, etc.).
Embedded content from other websites behaves in the same way as if the visitor has visited that website.

6. Analysis / Statistics

Our website is hosted at one.com. We have not given explicit permission to process data from visitors.
You can contact them on the next page for their Privacy Policy One.com.

Furthermore, we do not use Analytics. Further information can be found on our Cookie Policy Page. Data obtained through our plugins are only kept on this site and not shared.
This data is not used for advertising, reporting or other marketing purposes.

7. Sharing to Third Parties

Our website does not share data to third parties. All data that our organization obtains through our contact forms is exclusively intended for the Wings and Wheels event.

8. Duration of data

As already described above, the data we have obtained via the contact form is only kept for a certain length of time.
For forms such as that of the Fair, Wheels, Re-Enactment and Drive-In, this is up to the second weekend of August, the year after subscription.
For forms such as that of the Camping, this is after the conclusion of the Wings and Wheels event.
For forms like the Contact, this is up to 30 days after the last message from the visitor.

9. Rights over your data

If you have filled out a contact form and forwarded it, you can request an exported file of the personal data we hold about you, including all the information you have provided to us.
You can also ask to delete all personal information we have about you. This does not include all data that we are required to keep for administrative, legal or security purposes.
Please ask us questions via the Contact Form.

Contact information

Our contact details can be found on the following page: About Us.

Extra information
Security mechanisms

The website is monitored by Wordfence, which scans the content of the website and also manages the firewall.
Notifications are sent directly to the administrator, so that immediate action can be taken.
Furthermore, the website is constantly kept up-to-date and checked for possible errors and problems.
Access to the portal of the website is retained for one person, and is protected with the necessary 2FA authentication protection.